A little help.
Back to work.

Create an account or sign in

Open Account and choose Create account or Sign in. After registering, confirm your email and return to ClockFuel. Use Forgot password if you need a reset link. Your account keeps a saved workspace and a local recovery copy in each browser.

After signing in, open your workspace. Add a client name and an optional project. Enter an hourly rate if you will track paid time; you can leave it blank if you only need tasks or itemized invoices.

Find your way around

Select a client at the top, then choose Time tracker, Tasks, or Invoices. Each section belongs to the selected client. Use Client details to update their name, email, project, or billing notes. Use + Add client during your Pro trial or with Pro.

If a timer is running when you switch clients, ClockFuel asks you to save and end that session first. It never starts the next client’s timer automatically. Settings and Work history remain available below the main workspace.

Start, pause, and stop

In Time tracker, enter what you are working on, check the hourly rate, choose Regular timer or Pomodoro Timer, and press Start. The start time appears below the clock. Pause excludes break time from worked hours; Resume continues the same session. Stop saves the session, and its start/stop times remain in Work history.

Pomodoro uses 25 minutes of work, followed by a five-minute break. Every fourth round gets a 15-minute break. Breaks are not billed. Start the next round when you are ready. If you switch to Tasks or Invoices while timing, use the running-timer link to return.

Forgot to track hours? Use the link below the timer to open the time-based invoice’s + Add task section. Enter the date, task, hours, and rate. This adds invoice hours without rewriting tracked-time history.

Understand earnings and planned hours

Planned hours are optional. A seven-hour plan at $50 per hour creates a $350 target; your invoice uses actual tracked time or the hours you review and edit. Estimated earnings are the value of work, not payments received.

Choose no daily target if you prefer open-ended tracking. Set a positive hourly rate before starting paid time tracking. Historical sessions keep their recorded rate when you change the current rate.

Organize master, priority, and completed tasks

Use Tasks to add work to the Master task list. Move the next things you want to do into Priority tasks, then move finished work into Completed tasks. Drag a card by its dotted handle, choose its destination from the list selector, or use the completion checkbox.

Use in timer places the task name in the timer; press Start when you are ready. You can rename tasks, reopen completed work, or remove cards. Tasks stay with their client and sync with the workspace. On phones the three lists stack vertically.

Keep useful private work notes

Pause or stop to open What did you work on? Save a short note or choose Skip. Use Add note or Edit note in Work history to update it later. Notes describe the session; typing a duration into a note does not change worked hours.

Work notes stay in your saved history and backups. Invoice lines normally use the task name; older sessions without one may use a note as their description. Review invoice descriptions and add an Invoice note when you want to share a message with the client.

Review history and download an invoice

Work history shows recent sessions with dates, start/stop times, worked duration, earnings, and notes. Earnings breakdown lets you compare time windows. This week is a rolling seven days; month and year begin at the start of the current month and year.

In Invoices, select Time-based and the date range to review matching work. Copy or download the invoice as text, or download its edited rows as CSV. These exports reflect the invoice, including your adjustments. Use a workspace backup when you need the original complete history.

Create, review, and send an invoice

1. Choose the client, open Invoices, and select Time-based or Itemized.
2. Time-based invoices load work for the selected date range. Edit descriptions, hours, or rates, or use + Add task for manually entered work. Rebuild from tracked time replaces invoice edits only after confirmation.
3. Itemized invoices use quantities and unit prices for products, services, and fees. Add an invoice title, date, optional due date, and optional discount, tax, or requested deposit. A requested deposit is part of the total, not a payment recorded as received.
4. Review Client & email details and Customize invoice branding. The invoice contact email does not change your account sign-in address.
5. Select Review & send invoice, check the preview and recipient, then choose Send to client or Send to my email. You can also copy or download the invoice.

Nothing is emailed until you choose a send option. ClockFuel does not collect your client’s payment. Itemized drafts are saved separately for each client and never pick up tracked hours automatically.

Choose whether invoices show start and stop times

Time-based invoices include session start and stop times by default. Uncheck Include session start and stop times to omit them from the invoice preview, email, text copy, and CSV download. ClockFuel remembers this choice for each client. Your private work history and backups keep the original timestamps.

Time records show the actual session window and its timezone, including both dates for overnight sessions. Worked hours exclude pauses and Pomodoro breaks, so a window can be longer than billed time. Edited invoice hours do not change the recorded window. Manually added rows have no invented timestamps; older edited rows may need rebuilding to restore a verified link to their original sessions.

Sync, device switching, and recovery

Signed-in devices synchronize timer commands and workspace changes while connected. Wait for Saved to your account before closing a device. Returning to a visible page refreshes its saved state; editing a field can defer a background refresh until you leave the field.

If a command cannot be confirmed or saving fails, keep the page and browser data intact. Follow the save or recovery message. Do not assume an offline command reached another device. Preserve a backup before choosing between a local and cloud copy after conflicting edits.

If the app asks you to review a timer recovered after a long absence, confirm or adjust the worked time before saving. Start/stop timestamps still describe the original session window.

Back up or restore your workspace

Open Settings, then Data backup & reset, and export your workspace. The JSON backup includes clients, tasks, original time records, invoice drafts, and preferences. Keep it somewhere you control; it can contain private information even if invoice timestamps are hidden.

Importing replaces the workspace rather than merging it. ClockFuel validates the file and downloads the current workspace before replacing it. Stop an active timer first. Deleting today’s time or resetting the workspace is not required to start a fresh session.

Plans, billing, and cancellation

The Pro trial lasts seven days from the first timer session, with no card required and no automatic trial charge. Solo is $5/month for one primary active client; Pro is $9/month for multiple active clients. Your saved history remains available to view and export when tracking access ends.

In Account, expand Choose a plan. A paid subscription begins when you confirm checkout and renews monthly until canceled. Review any promo code and the final amount in checkout.

Manage billing opens Stripe after a billing profile is available. Use it for payment details, subscription invoices, plan changes, or cancellation, and review the effective date shown. Scheduled earnings recaps can be configured in Settings and go to your account email; they do not send client invoices.